Incoming Freshman and Transfer Students
Visiting Team Information
Student Athlete Information
Please carefully read all of the information on the following pages before completing the necessary forms on the Magnus Health website. You will need to check your FalconMail for your Magnus Health username and password. You will be asked to sign a statement saying that you have read and understand our policies, so please be sure to do so. Parents must sign this Procedures document on the Magnus portal if your child is covered under your health insurance plan. Parents must complete and sign all forms for any athlete under 18 years of age.
All forms must be submitted in order to be eligible for participation in DSC athletics. If forms are not completed in their entirety by the due date, you will be responsible for getting your own physical at Halifax Hospital at your cost. All physicals must be conducted by Daytona State College’s team physicians.
All student athletes must provide documentation from a physician regarding current and/or previous history of medical conditions, including concussion, cardiac incidents, surgeries, and all other injuries. Written clearance from a medical doctor to participate in athletics, written on his/her letterhead, must be provided for any injury incurred within the last year for which a doctor was consulted and/or which prevented you from participating in your sport. If you are currently under the care of a physician or undergoing physical therapy or rehabilitation for an injury, you must submit all paperwork associated with that injury in order to be eligible to participate in any athletic activity at Daytona State College.
Copy of Current Insurance Card
You must upload a copy of the front and back of all health insurance cards to the designated location on the Magnus Health website. Please include general medical, dental, and vision plans, if applicable. If the student-athlete’s insurance changes during the school year a new copy must be submitted, and the new information provided by logging in to the Magnus website.
Sickle Cell Testing
All student-athletes must show proof of sickle cell trait status or be tested at Daytona State College on the day of the physical. Instructions for uploading documents are provided on the Magnus Health website.
If you have any questions or concerns regarding any of the forms, please contact me at the number or email provided below.
INTERCOLLEGIATE ATHLETIC ACCIDENT INSURANCE COVERAGE
We highly recommend that each student-athlete carry private health insurance. We also recommend that any athlete with a managed care (HMO/PPO) policy who resides more than 30-45 minutes away from Daytona Beach change his/her primary care physician to a local one, preferably Daytona State College’s primary care physician. This change will decrease the amount of time, money, and energy spent on accessing appropriate health care, and therefore, time away from active sport participation. Our team physician is:
The DSC Sports Medicine Department must receive any changes to a health insurance policy within 30 days of that change. If proper notification is not received, Daytona State College Athletics will not be responsible for any resulting delays in treatment, payment, collection notices, etc.
Sport-Related Injury Insurance Coverage
Athletic Accident Insurance is provided by Daytona State College for the benefit of our student-athletes. This coverage is offered on a “Full Excess” basis only. Under the terms of the policy, the coverage is considered secondary payor to all other valid and collectible medical insurance policies, and covers only injuries/illness/accidents resulting from the direct participation in the intercollegiate athletics program during the dates of the primary competitive season and designated off-season conditioning sessions. Balances remaining after processed by DSC’s secondary insurance policy will be the responsibility of the student-athlete.
The Athletic Accident Insurance underwritten by Summit America Insurance Services is comprehensive, but it has standard limitations, some of which are listed below:
- It does not cover expenses due to illness or non-sport-related injuries.
- It does not cover expenses incurred from “off-Campus Physicians/Medical Specialists” unless there is a written referral, pre-approved by Daytona State College’s Team Physician and the Director of Sports Medicine.
- It does not cover expenses related to pre-existing injury or illness.
- All surgical treatments must have prior written authorization.
- Only those bills incurred within a period of three years from the date of the injury are covered.
- Only dental injuries that are incurred while participating in an official practice or game are covered; no other dental care is provided under this policy.
- Claims sent to Summit must be initiated at the time of injury and will not be paid unless and until Summit receives an Explanation of Benefits by the athlete’s primary insurance carrier.
In the event that a student-athlete/parent/guardian should receive a bill or statement for an injury or illness that occurred as a direct result of participation in intercollegiate athletics at Daytona State College, the student-athlete must submit the bill/statement to a DSC athletic trainer within 30 days of receipt. It is the student-athlete’s responsibility to ensure that the Sports Medicine Department receives all correspondences from medical providers. Bills not received in a timely manner may result in the student-athlete being financially responsible. Bills and statements may be submitted to:
Daytona State College will not be responsible for payment of any medical bills if the above procedures are not followed. This includes the student-athlete’s failure to follow his/her personal primary medical health insurance procedures for filing a claim. Any questions about a claim should be referred to the Office of Sports Medicine without delay.
ATHLETIC PHYSICAL EXAMINATION
All student athletes must have an athletic physical examination conducted by DSC Medical Staff beforethey participate in any College-related athletic activity. Examinations are conducted at Halifax Sports Medicine Clinic or in the DSC Athletic Training Clinic on assigned days and times. Students should check with their head coach as to the date and time of their exam. Failure to show for an assigned physical will result in the student having to pay for an outside physical arranged by the Office of Sports Medicine with our team physician.
Students may find themselves placed on a Provisional status after their physical exam. This means that some additional information, testing or monitoring of the student-athlete is required in order to be eligible for team participation. Students may play or practice with the team as long as they comply with the restrictions or recommendations of the Sports Medicine Staff. Failure to meet deadlines or cooperate with the Sports Medicine Staff while on a provisional status will result in the student-athlete being ineligible to participate in ANY College athletic activity. Students who have not been cleared by the DSC team physician may NOT play or practice with the team until specific tests or necessary information is obtained.
SPORT-RELATED INJURY OR ILLNESS
The student-athlete is responsible for reporting all injuries and illnesses to the Athletic Trainers as soon as possible. The Sports Medicine Staff will make allof the necessary medical referrals as indicated. In the event of an emergency due to an athletic injury or illness, the athlete will be transported to a pre-arranged hospital or medical facility. The athlete should at notime seek outside medical attention for an athletic-related injury or illness without prior written authorization from the Director of Sports Medicine unless the injury results in a medical emergency. Failure to follow these procedures will result in the student-athlete being ineligible to play or practice with the team until allrelated medical records/documentation are received and reviewed by the Sports Medicine Office, and will result in the student-athlete being financially responsible for resulting medical bills.
Referrals to Off-Campus Physicians or Medical Specialist
All student-athlete ‘off-campus’ medical referrals musthave a prior written authorization from the Sports Medicine Office. The appropriate referral forms mustbe completed by the Health Care Provider and returned to the Sports Medicine Office for review before clearance for participation will be given. In case of a Managed Care Insurance policy (HMO/PPO), the student-athlete will also be required to follow his/her primary insurance policy’s specific referral procedures.
All medical tests, treatments and/or procedures rendered by Off-Campus Physicians or Medical Specialists, other than those approved and performed during the initial visit, mustagain have prior written approval by the Sports Medicine Office. All surgical treatments by Non-Daytona State College affiliated Physicians musthave prior written approval by the Coordinator of Sports Medicine (See Section IV).
Daytona State College and the Athletic Department shall not be responsible for any charges incurred due to examination, tests, treatments, and/or surgeries by physicians, consultants, and/or hospitals if these procedures are not followed.
The Athletic Training Clinic is located in the Lemerand Center. Clinic hours are posted with each sport season. All Athletesare expected to adhere to the Athletic Training Clinic Rules which are reviewed during orientation and are posted in the clinic. Treatment/rehabilitation and taping will be available to all athletes, but those in-season will receive first priority. Failure of an injured athlete to keep treatment and/or rehabilitation appointments will be interpreted as the athlete’s unwillingness to cooperate with the Sports Medicine Staff for the earliest possible return to competition and may result in the student-athlete being ineligible to participate in any Daytona State College athletic activity. The Head Coach will be informed if athletes fail to keep appointments.
In some cases it may be necessary for the athlete to receive rehabilitation at a physical therapy clinic off campus. If the injury being rehabilitated occurred during participation in a DSC-sanctioned sporting event, DSC’s secondary insurance policy will be billed for any amount not covered by the athlete’s primary policy.
Practice or Game Participation for an Injured or Ill Athlete:
Decisions about the availability of an athlete for practice or game competition shall be the sole responsibility of the members of the Daytona State College Sports Medicine Staff. A student-athlete who is feeling too ill or injured to participate MUST contact the athletic training staff prior to that day’s practice.
NON-SPORT RELATED INJURY OR ILLNESS
Injuries or illnesses sustained outside of Daytona State College Athletics must be reported to the Office of Sports Medicine at the student’s earliest convenience. If the student desires, the Sports Medicine Staff will make any of the necessary medical referrals as indicated. The Team Physician makes weekly visits to the Athletic Training Room to evaluate ill or injured athletes at no cost to the athlete. If the student chooses to be seen by someone other than Daytona State College’s Sports Medicine staff, he/she must provide our office with written documentation regarding the condition prior to return to athletic activity. This may be done by obtaining a referral form from the Office of Sports Medicine to be completed by the physician. The final decision as to whether a student-athlete may participate in any varsity sport activity rests with Daytona State College’s Team Physician.
Out of Season Injury
Daytona State College shall NOT assume responsibility for care of injuries incurred when the student-athlete is not actively engaged in a formal, official game or practice during an NJCAA allowable season. Questions in this area should be referred to the Director of Athletics or the Director of Athletic Training.